Cleaning invoice template
Invoice your cleaning clients (homes or offices, one-off or every week) with each visit and extra spelled out and your payment details on the page. Fill it in online and download a PDF. Free, no signup.
- Per-visit or monthly billing
- Extras on their own lines
- 152 currencies
- PDF download
In India? Not registered for GST? This invoice without GST is for you.Registered? Use the GST invoice generator
How it works
How to invoice a cleaning job
- 1
Your cleaning business
Your business name, phone, email and logo. They are kept for the next invoice, so you type them once.
- 2
The client
The person or company who pays. For an office, use the name their accounts team expects, and their PO number if they have one.
- 3
Visits and extras
The visits as the quantity and your price per visit, then one-off jobs and extras such as oven or window cleaning.
- 4
Send it
Pick the currency and a due date, add how to pay, and download the PDF after the clean or at the end of the month.
Example
The sample items, explained
A new invoice on this page starts with these two lines, ready for your prices. Here they are priced in pounds as an example: a month of weekly office cleans and one deep clean.
| Item | Amount |
|---|---|
Office cleaning Weekly service, 4 visits · 4 visits × £95.00 | £380.00 |
Deep clean | £220.00 |
| Total | £600.00 |
- Regular cleans, counted in visits
- The number of visits is the quantity and your price per visit is the rate, with “visits” as the unit. Put the visit dates in the second line.
- One-off jobs at a fixed price
- A deep clean, an end-of-tenancy clean or an after-builders clean is one line with a quantity of 1. Say what it covered (“kitchen and two bathrooms”) so there is no argument about scope.
- Charging by the hour instead
- Change the unit to “hrs”, put the hours as the quantity and your hourly rate as the rate. Show the cleaners and hours if the client pays for team time.
- Terms and notes
- The template starts with “Due on receipt” and a 24-hour cancellation term. Edit both to match the terms your clients agreed to.
Checklist
What to include on a cleaning invoice
Clients pay quickly when they can see at a glance which cleans they are paying for. These details make that easy.
- Your business name and contact details
- The client’s name and billing address
- The address cleaned, if it is not the billing address
- The visit dates, or the period the invoice covers
- What each visit includes: rooms, areas or a standard checklist
- Extras on their own lines: oven, windows, carpets, supplies
- Price per visit or per hour, and the total
- A due date and how to pay: bank transfer, card link or cash
- Your cancellation and lock-out terms, if you have them
Your clients
Home cleaning vs office cleaning
Homes
Keep it short: the date, the clean and the price. Homeowners often pay on the day or soon after, so “Due on receipt” and a payment link or bank details work well. Send it straight after the visit, while the clean is fresh in their mind.
Offices and other businesses
Businesses usually pay on terms, such as Net 14 or Net 30, and in their own payment runs. Use the company’s registered name, add their PO number under Reference / PO, and send the invoice to accounts as well as your contact on site.
Not sure which terms to offer? The guide to payment terms explains Due on receipt, Net 30 and late fees.
Regular clients
Invoicing recurring cleans
- Make the first invoice for the client, with your usual lines and terms, and download it: it is kept under My invoices.
- Next time, open it from My invoices and duplicate it: the client, lines and design are copied, with the next number and today’s date.
- Change the visit dates and the number of visits, add any extras, and download the PDF.
- Keep one numbering series for all your clients. See the invoice number guide.
Your invoices are saved in this browser, on this device. Nothing is uploaded. Download a backup from My invoices now and then.
Questions, answered
Should I invoice after every clean or once a month?
Either works. One-off and home cleans are often invoiced after the visit, due on receipt. For regular clients, one invoice a month listing every visit saves paperwork for both of you. Pick one rhythm per client and keep to it.
How do I show which visits an invoice covers?
Put the dates in the line’s second line, for example “Weekly clean: 3, 10, 17 and 24 November”, and the number of visits as the quantity. Or give each visit its own line with its date.
Can I charge for cleaning supplies?
Yes. Agree it with the client first, then add supplies as their own line rather than raising the visit price, so the client can see what they pay for.
Can I charge a cancellation or lock-out fee?
Many cleaners do. Put the fee in your terms or service agreement before the first visit, so the client knows about it, and add it as its own line when it applies. Rules on such fees, especially for private customers, differ from place to place, so check what applies where you work.
Is this invoice generator really free?
Yes. Make as many invoices, quotes and receipts as you like and download them as PDFs. There is no signup, no trial and no paid plan.
Where is my invoice stored?
In your browser, on this device. The invoice you are working on is saved automatically as you type, and every invoice you download is kept under My invoices so you can open or copy it later. Its client and line items are kept too, as saved clients and saved items you can pick on your next invoice, edit or delete. Nothing is uploaded to our servers. Clearing your browser data removes it, so keep your PDFs and download a backup from My invoices now and then.
Can I add VAT or sales tax?
Yes. Add up to two taxes, each with its own name and rate (for example VAT 20% or GST 5% + PST 7%). Tax is worked out on the amount after any discount. You choose the rate: the generator doesn’t know the tax rules of your country, so check what applies to you.