Frequently asked questions

Is this invoice generator really free?

Yes. Make as many invoices, quotes and receipts as you like and download them as PDFs. There is no signup, no trial and no paid plan.

Where is my invoice stored?

In your browser, on this device. The invoice you are working on is saved automatically as you type, and every invoice you download is kept under My invoices so you can open or copy it later. Its client and line items are kept too, as saved clients and saved items you can pick on your next invoice, edit or delete. Nothing is uploaded to our servers. Clearing your browser data removes it, so keep your PDFs and download a backup from My invoices now and then.

Which currencies can I use?

152 currencies (every currency in circulation), including US dollars, euros, pounds, rupees, Australian and Canadian dollars, dirhams, Singapore dollars and yen. Amounts are rounded to each currency’s usual decimal places (none for yen, three for Kuwaiti dinars), and you can choose how numbers and dates are written.

Can I add VAT or sales tax?

Yes. Add up to two taxes, each with its own name and rate (for example VAT 20% or GST 5% + PST 7%). Tax is worked out on the amount after any discount. You choose the rate: the generator doesn’t know the tax rules of your country, so check what applies to you.

I’m in India and registered for GST. Which tool should I use?

Use the GST invoice generator. It checks GSTINs, splits tax into CGST + SGST or IGST from the place of supply and adds the details a tax invoice needs. The simple invoice is not a GST tax invoice.

GST invoice generator

Can I make a quote, receipt or proforma invoice?

Yes. Choose the document type (invoice, quote, estimate, proforma invoice or receipt) and the title, dates and totals change to match. “New” starts the next one with your details already filled in.

Can I change the design?

Pick one of ten templates (Classic, Modern, Minimal, Bold, Elegant, Compact, Studio, Corporate, Spotlight and Heritage), choose your brand colour, add your logo and signature, and print on A4 or US Letter. The preview and the PDF use the same layout.

Is Generate Invoice Online free?

Yes. Creating invoices (simple invoices in any currency and GST tax invoices) and downloading them is free, with no limit on how many you create. There is no paid plan today.

See pricing

Do I need to sign up?

No. Open the editor and start typing: there are no accounts, so no email or password. Invoices you download are kept in this browser so you can reopen or duplicate them, and you can download a backup file from My invoices to keep a copy or move them to another browser.

Where is my data stored?

In your browser on this device. Your invoice draft and business details are kept in its local storage; invoices you download, their customers and your logo are kept in its IndexedDB storage. There are no accounts and nothing you type is sent to our servers. Clearing this site’s data in your browser deletes it, so download a backup from My invoices from time to time.

Read the privacy policy

Can I add my logo?

Yes. Upload a PNG or JPEG of up to 1 MB. It is kept in your browser on this device and appears on the preview and the PDF.

Can I add bank details and a UPI QR code?

Yes. Add your account name, bank, account number, IFSC and UPI ID. With a UPI ID, the invoice shows a QR code that opens any UPI app with the invoice amount filled in. You can switch the QR off.

Can I save customers and items?

Yes, on this device. Customers from invoices you download are remembered in this browser as recent customers, so you can pick them on your next invoice, and any downloaded invoice can be duplicated with its line items. A backup file from My invoices keeps a copy of both.

Is the PDF a screenshot of the editor?

No. The PDF is generated as a proper A4 document with real, selectable text, using the same fields, labels and totals as the on-screen preview.

Download a sample PDF

Is this a replacement for my CA or accountant?

No. Generate Invoice Online formats your invoice and catches common mistakes, but it doesn’t file returns, keep accounts or give tax advice. Check unusual situations with your CA.

Can I export invoices for my CA?

Yes. On My invoices, choose Export for CA, pick a financial year or a range of months, and download CSV spreadsheets: an invoice register, an HSN/SAC summary and a monthly tax summary (or all three in one zip). Totals are recalculated from each invoice. The invoices on this device are exported in your browser without uploading anything. The files are for your accountant’s review. Generate Invoice Online does not file returns or create GSTR-1 upload files.

Go to My invoices

Is the PDF GST compliant?

For the cases we support, the invoice includes the fields required for a tax invoice under Rule 46 of the CGST Rules, such as GSTIN, place of supply, HSN/SAC and the tax breakup. The checks catch common mistakes, but you are responsible for the final invoice, so verify with your CA if your situation is unusual.

See every field a tax invoice needs

Does it choose CGST + SGST or IGST for me?

Yes, once you choose the place of supply. If it is in the same state as your business, tax is split into CGST + SGST (CGST + UTGST in union territories without a legislature); otherwise IGST is charged. Generate Invoice Online doesn’t decide the place of supply for you. Special rules apply to some services.

How tax is shown

Which GST rates can I use?

5% and 18%, plus 40% on invoices dated on or after 22 September 2025, when the new rate structure took effect. 12% and 28% are still accepted with a warning, because after the rate changes they apply only to limited categories. 0% is not allowed on a tax invoice.

Does it generate e-invoices or an IRN?

No. Generate Invoice Online does not connect to the GST portal or the Invoice Registration Portal, so it cannot generate an IRN, QR code or e-way bill. If e-invoicing applies to your business, use a solution that integrates with the IRP.

Can unregistered businesses use it?

A tax invoice can only be issued by a GST-registered supplier, so you’ll need a GSTIN. Composition dealers issue a Bill of Supply instead. Support for that is limited today, so review it carefully.

When registration applies

Can I make a Bill of Supply?

Yes, for composition dealers: it never shows GST, prints the composition legend at the top and allows only supplies within your own state. Exempt or nil-rated supplies by regular suppliers are flagged for review rather than supported.

Does it support reverse charge, exports or cess?

No. Every tax invoice prints “Reverse charge: No”, and there is no option for exports, LUT, SEZ supplies or cess. Use accounting software that supports these, or ask your CA.

Do I need my client’s GSTIN?

If your client is GST-registered, yes, and the editor checks it. If they aren’t registered, leave it out; for a taxable value of ₹50,000 or more the editor asks for their address and state (add a “Ship to” address if delivery is elsewhere).

The ₹50,000 rule

How should I number my invoices?

Use a consecutive series that is unique for the financial year, at most 16 characters, with only letters, numbers, hyphens and slashes, for example 2026-27/001. The editor suggests the next number on your device and blocks numbers that break these rules.

Numbering rules